Annual General Meeting
Annual General Meeting 2021
Kojamo’s Annual General Meeting was held on 17 March 2021 in Sanomatalo, Helsinki. In order to prevent the spread of the COVID-19 pandemic, the Annual General Meeting was held without shareholders’ and their proxy representatives’ presence at the meeting venue. Shareholders of the company and their proxy representatives were able to participate in the meeting and exercise shareholder rights only through voting in advance as well as by making counterproposals and presenting questions in advance.
Shareholders were able to follow the Annual General Meeting via an online video stream. Following the meeting via the video stream does not constitute participation in the Annual General Meeting.
Registration and advance voting
Registration for the Annual General Meeting and advance voting began on 24 February 2021 at 10.00 a.m. EET. A shareholder registered in the company’s shareholders’ register, who wished to participate in the Annual General Meeting by voting in advance, must have registered for the Annual General Meeting and voted in advance no later than by 10 March 2021 at 4.00 p.m. EET by which time the registration and votes need to have been received.
Counterproposals
Shareholders who held at least one hundredth of all the shares in the company had a right to make a counterproposal concerning the items on the agenda of the Annual General Meeting to be placed for a vote. Such counterproposals were required to be sent to the company by email to agm@kojamo.fi no later than by 23 February 2021 at 12.00 noon EET. The company did not receive any counterproposals.
Answers to shareholders’ questions
A shareholder had the right to ask questions referred to in Chapter 5, Section 25 of the Finnish Limited Liability Companies Act with respect to the matters to be considered at the Annual General Meeting. Such questions must have been sent by no later than 3 March 2021 at 4.00 p.m. EET. The company did not receive any questions.
Important dates
| Event | Date |
| Deadline for shareholders’ counterproposals | 23 February 2021 at 12:00 noon EET |
| Registration and advance voting begin | 24 February 2021 at 10.00 a.m. EET |
| Deadline for shareholders’ questions | 3 March 2021 at 4:00 p.m. EET |
| Answers to shareholders’ questions available on the Company’s website | 8 March 2021 |
| Record date | 5 March 2021 |
| Registration and advance voting ends | 10 March 2021 at 4:00 p.m. EET |
| Annual General Meeting | 17 March 2021 at 10:00 a.m. EET |
| Minutes of the meeting available on the company’s website latest | 31 March 2021 |
| Dividend payment date | 8 April 2021 |
Stock exchange releases and materials
Advance voting form and voting instructions
Notice to Annual General Meeting (18 February 2021)
Proposals of Kojamo plc’s Board of Directors
Board of Directors’ Report and Financial Statements
Corporate Governance Statement
Stock Exchange Release on Nomination Board’s proposals to the Annual General Meeting, 15 Dec 2020
CV of the new member candidate Catharina Stackelberg-Hammarén.
Annual General meetings
The Annual General Meeting shall be arranged once a year on a date defined by the Board of Directors, at the latest six months after the financial year has ended. Annual General Meetings are held in Helsinki, Espoo or Vantaa.
The notice convening the General Meeting shall be delivered to the shareholders no earlier than three months and no later than three weeks prior to the meeting, but no later than nine days before the record date of the General Meeting. The notice shall be delivered to the shareholders by means of a notice published on the Company’s website or at least in one national daily newspaper designated by the Board of Directors.
To be entitled to attend the General Meeting, a shareholder shall notify the Company of its attendance by the date specified in the notice convening the Meeting, which date may not be earlier than ten (10) days prior to the Meeting.
Page updated 8 April 2021